Curriculum Vitae

HIGHLIGHTS OF QUALIFICATIONS

• Fifteen years combined experience in executive services and management in the Non-Profit and Health sector.
• Strong background in Human Resources Management and Benefits Administration
• Proven expertise in financial and payroll administration, with the use of ACCPAC.
• General knowledge of Generally Accepted Accounting Principles (GAAP)
• Well-developed Database management (Filemaker Pro)
• Extensive understanding of events planning and management, project coordination, as well as managing Board activities.
• Competent in IT troubleshooting and technical support, including knowledge of LAN systems and associated software.
• Government experience: Bank of Canada, Currency Department; Natural Resources Canada; Human Resources Development Canada (contract work)
• Bilingual in English and French (mother tongue French)

PROFESSIONAL EXPERIENCE

Acting Manager of Finance and Administration, May 2008 - present
Canadian Foundation for the Americas (FOCAL), Ottawa, Ontario

• Promoted to Acting Manager of Finance and Administration in addition to maintaining responsibilities as Office Manager (as outlined below).
• Maintain financial records to facilitate management of reports and in accordance with GAAP
• Generate financial statements in a timely fashion and in accordance to contractual arrangements made between FOCAL and its funders;
• Provide project management accounting including project costing and internal and external financial reporting.
• Prepare and analyze all aspects of FOCAL’s activities e.g. time/labour costs, cost by project, by line object, or on such other basis as may be required;
• Coordinate the preparation of annual budgets and forecasts on a project and organizational level.
• Reconcile bank accounts and maintain effective banking relationships.
• Process journal entries and implement monthly variance reporting;
• Prepare, analyze and submit financial reports to management, the Board and project managers as required.
• Manage FOCAL cash flow according to policy;
• Manage the annual audit and provide assistance to auditors during fieldwork and post-fieldwork process; manage funder audit processes as required.
• Maintain continuous lines of communication, keeping the Executive Director informed of all critical issues
• Collaborate with staff members to ensure the effective and efficient functioning of FOCAL.
• Contribute to the development and implementation of plans and strategies and the resolution of operational issues.

Office Manager/Financial Administration May 2002 - present Canadian Foundation for the Americas (FOCAL), Ottawa, Ontario

• Responsible for general human resources management by ensuring compliance on human resource legislation and practices; identification and recommendation of new policies as required; the administration of recruitment and termination procedures; management of company benefit plans and periodic review of human resource practices of other NGO’s through a HR information network
• Provide secretarial support to the Board of Directors and management of all Board related activities including maintaining awareness of the By-Laws
• Liaise with Building Management as required (office maintenance, renovations, security)
• Management of FOCAL’s monthly payroll of $55,000, as well responsible for all monthly journal entries and adjusting entries.
• Support Director of Finance with the accounts receivable / payable of the Foundation’s 1.5 million dollar budget, as well as assist with annual audit including cooperation with auditors during fieldwork and post-fieldwork process.
• Contributed to the reduction of over $11,000 in the Foundation’s fixed costs by renegotiating agreements with the health benefits provider, equipment lease, and streamlining telecommunications services.
• Administration of all federal and provincial corporate taxation matters.
• Provide administrative reports to Senior Management including recommendations on improving internal systems management and costing analysis.
• Administration of all service agreements; oversee the maintenance of office equipment and facilities
• Provide general internal technology support, liaising with technology consultants on LAN and hardware issues

PREVIOUS EMPLOYMENT HISTORY

Events Coordinator, May 2000 - May 2002 Canadian Foundation for the Americas

• Responsible for all meeting logistics including hotel and travel arrangements, participant reimbursements, the acquisition of meeting space and the preparation of meeting materials
• Identify and undertake liaison with suppliers for audiovisual, translation, and catering requirements
• Database management and email distribution to the Foundation’s 3,000 distribution list
• Management of the Foundation’s $20,000 office renovation
• Library and publications management
• Assistance to the Deputy Director
• Acting Secretary to the Board and general support to Board activities
• General office support

Chiropractic Office Assistant, Dr. Claude A. Gauthier 2000

• Reception and patient services
• Administrative duties
• O.H.I.P. and Insurance Billing
• Word processing
• Accounting
• Research preparation
  

Project Coordinator / Receptionist, Prime Strategies Inc.-1998-1999

• General administrative duties
• Events logistics and Project Co-ordination
• Management of exhibits for the Office of Energy Efficiency
• Media and conference registration

Administrative Assistant / Receptionist, CBI Physiotherapy & Rehabilitation- 1993-1998

• Patient and client services
• Processing both Motor Vehicle Accident and Worker‘s Compensation Claims
• Dicta-typing and data-entry
• General accounting

Dental Receptionist / Secretary, Drs. Kwofie and Daudrich – 1992-1993

• Scheduling patient appointments
• Accounting and banking procedures
• Processing Dental Insurance Claims
• Word Processing

EDUCATION

Human Resources Management: Certificate Program, 2007 – Present, Algonquin College

Business Management: Diploma Program, 2002 -2003, Thomson Education Direct

Reiki Master/Teacher: August 2003, Reiki Master Brian Calhoun

Chiropractic Office Assistant: Diploma, 1999, Career Canada College - Ottawa

Certified Reflexologist: 1996 - 1997, Reflexology Association of Canada

Reiki Practitioner, 1st & 2nd Degree1994 - 1995, Reiki Master Leah Smith

Medical/Dental Office Assistant: Diploma 1990 - 1991, International Correspondence School

VOLUNTEER

Board Member, Chair of Policy Committee – Ottawa Rape Crisis Centre; September 2006 – January 2008,

Treasurer – In Harmony, A Women’s Chorus; 2005-2006